Assistant Account Executive

Job Title:  Assistant Account Executive

Department:  General Account

Reports To:  Partner

 Job Summary:

Provides organizational, administrative and executional support to executive office and to project teams to help them efficiently and effectively meet client expectations and build/maintain strong client relationships.

Job Summary:

Provides organizational, administrative and executional support to executive office and to project teams to help them efficiently and effectively meet client expectations and build/maintain strong client relationships.

Essential Functions:

• Provides general administrative support to senior management, including scheduling meetings, creating expense reports, and assembling and formatting client materials and presentations
• Schedules, coordinates and sets up for staff meetings, client meetings and conference calls
• Works with accounting department to prepare monthly client billing and invoices
• Assists project teams with day-to-day execution of client work, including but not limited to conducting research, writing and editing documents, compiling meeting notes, updating status reports and coordinating logistics and deliverables between account, creative, digital, media and/or production departments
• Becomes well versed on assigned clients, their issue area(s) and the current landscape of the issue area(s)
• Writes and coordinates monthly newsletter
• Learns the services of the firm including media relations, communications, event planning, grassroots organizing and coalition building, advertising and digital and social media

Qualifications:

• Bachelor’s degree from a four-year college or university
• Previous internship or experience with community service, political campaigns, communications, public relations, journalism, public policy, advertising or related field a plus

 Exceptions may be considered by the partner group

GMMB Values & Performance Standards:

• Acts with commitment & accountability— Thoroughly grasps our clients’ issues and causes; puts clients’ interests at the heart of decision making; shows strong understanding of communications and advertising strategies; dedicates oneself to producing high quality work and continually seeks ways to improve; looks out for the interests of the firm.
• Values and encourages collaboration, creativity and innovation—Shares information, ideas, and contacts; respects and solicits the expertise of colleagues; is open minded and resourceful; seeks meaningful insights and proactively contributes original ideas; encourages constructive debate.
• Displays maturity, judgment and integrity— Treats colleagues and clients with trust and respect; acts transparently in dealings; maintains confidentiality of client and firm information; strives to remain poised and tactful under pressure; recognizes personal strengths and limitations and is receptive to feedback; gathers the facts and gives colleagues and clients the benefit of the doubt versus rushing to judgment; adheres to firm policies.
• Demonstrates a solutions-oriented spirit—Works to problem solve and offers creative solutions to challenges; focuses on the significant issues, anticipates potential problems, and proactively devises workable solutions; evaluates challenges and decisions within the big picture.
• Fosters an inclusive atmosphere and seeks diversity—Believes diversity is fundamental to the culture and success of the firm; respects and embraces differences; seeks alternate points of view.
• Seeks opportunities to learn and grow—Shows interest and enthusiasm for continuous learning; notices, adapts and learns from change; serves as a thought leader to colleagues and clients.
• Embraces team work and team building –Taps into team members’ strengths and empowers them to maximize their talents; pitches in where needed to get the job done well; mentors colleagues through ongoing feedback and recognition; provides clear vision and expectations to the team.